How has the Canada Post strike hit your business? Are your invoices stuck somewhere in transit? Payments delayed? Direct mail campaigns on hold? Yes, it’s frustrating.
Postal strikes aren’t new. Will it happen again? Likely. Are you ready to deal with this every time? Or should we rethink the way we do bookkeeping, invoicing, and payments? Now might be the perfect opportunity to consider digital solutions that can future-proof your business.
The Hidden Risks of Relying on Canada Post
Relying on physical mail makes your business vulnerable to postal strikes, bad weather, and unexpected issues. Payments delay, invoices don’t reach clients, and your cash flow takes a hit.
You’re left waiting and you have no control. The good news? You don’t have to rely on mail alone to get the job done.
Cloud-Based Bookkeeping Advantages
Switching to cloud-based bookkeeping removes the wait and puts you in control. With digital tools, you can have:
- 24/7 Access: View your financial data and records anytime.
- Real-Time Updates: Keep your books current without waiting on physical statements.
- Effortless Document Sharing: Share receipts, invoices, and more with your bookkeeper or team with ease and security.
- Secure Data Storage: Protect your business with secure data storage in case of a natural disaster or network failure.
- Time-Saving Automation: Automate routine tasks like invoicing, data entry, and payment reminders.
Cloud bookkeeping doesn’t just protect you during postal disruptions—it improves your workflow year-round. It also helps you stay ahead of competitors still dealing with paper-based systems.
Let’s talk money
If your payments and invoices are stuck in transit, your cash flow is on hold. That’s a risky position for any business. Competing for expensive couriers isn’t the solution.
Switching to electronic payments and invoicing can solve that problem, and more:
- Speed: Send invoices instantly and get paid faster.
- Tracking: Know when an invoice is viewed or a payment is processed.
- Automation: Set up recurring payments or reminders for routine transactions.
From e-transfers to payment tools like PayPal or Stripe, there’s a digital solution for you. These systems don’t just protect you during a strike; they make financial management easier and more efficient.
How to Build Your Bookkeeping Backup Plan
If this strike has made you realize the need for change, making the switch to digital can be easier than you think. Start by:
- Assessing Your Current Systems: Where are you still relying on physical mail?
- Exploring Cloud-Based Platforms: Tools like Xero or QuickBooks can simplify your bookkeeping. Make sure the platforms you choose follow important security compliance, like ISO 27001 and PCI DSS.
- Investing in Secure Payment Solutions: Choose processors that fit your business model.
- Partnering with a Virtual Bookkeeper: Get expert support to make the transition smooth and effective.
Future-Proof Your Business
The Canada Post strike might have come at a bad time, but it doesn’t have to disrupt your operations or cash flow. With a solid backup plan using cloud-based systems and electronic payments, you can stay in control and safeguard your business finances.
This isn’t just about surviving the next strike—it’s about setting your business up to thrive. Start planning today and get ahead. Don’t wait—take action now. Contact our experts at KP BOOKS CO for a free consultation and start building a backup plan that ensures your business’s financial stability.
